Can I include my article in my thesis?

There is no issue including your published articles in your thesis for marking only.

But when submitting your thesis with articles for publication on Griffith University Research Theses Repository, you are permitting Griffith University to publish articles whose copyright will normally belong to the journal publishers.  This should not be a problem if you follow the following advice.  Publishers very rarely are concerned about an article being embedded in a thesis and then published on Griffith University Research Theses Repository, as the article is not then searchable on the web.  But if you don't get permission, Griffith will redact your articles from your thesis before publication.

Which version of my article do I need?

Firstly, ask your supervisor which of the following versions you are to include in your thesis for publication:

  1. Publisher’s version (the formatted article in the journal)
  2. Post-print version (the version that has undergone the peer review process; ie the final version but without the publisher’s layout).

How can I get permission to include the version I want in my thesis for publication?

Take the following steps until you get permission.  Remember to submit a copy of your permission (or addendum to provide permission) with your thesis.

What if my article is not yet published in a journal?

There is no issue including articles that aren't yet published in your thesis for marking only.

But when submitting your thesis for publication on Griffith University Research Theses Repository, you are permitting Griffith to publish your article 12 months after your thesis has been marked.  There are journal publishers which will not accept material that has previously been published.  So when submitting your thesis for publication on Griffith University Research Theses Repository, you may need to redact your article which is yet to be published, or put an embargo on the publication of your thesis.  Seek additional advice from the Information Policy Officer.

How to get permission for the Post-Print Version: How to get permission for the Publisher's Version:
1. Search with your journal title on the Sherpa Romeo website to find the embargo period for the post-print version of your article on an Institutional Repository.  Normally the embargo is 12 months.  As your thesis will be published on Griffith University Research Theses Repository 12 months after marking, a 12 month embargo will permit you to include your post-print version.  If you need help, ask your Library specialist.  
2. Alternatively, check your publisher's agreement or your publisher's "Journal Author Rights" on the internet.  Some publisher's agreements or policies allow you to include the post-print version of your article in your thesis for publication on a University website such as Griffith University Research Theses Repository.  Contact the Information Policy Officer if you need assistance in understanding your agreement. 1. Check your publisher's agreement or your publisher's "Journal Author Rights" on the internet.  Some publisher's agreements or policies allow you to include the publisher's version of your article in your thesis for publication on a University website such as Griffith University Research Theses Repository.  Contact the Information Policy Officer if you need assistance in understanding your agreement.
3. If your publisher's agreement does not allow this, hand write onto your publishing agreement when signing the following addendum: "By signing this document, parties agree that the post-print version of this article may be included in the author's thesis for publication on Griffith University Research Thesis Repository in accordance with Griffith University's policy."  This addition to your agreement will give you the permission you want.

2. If your publisher's agreement does not allow this, hand write onto your publishing agreement when signing the following addendum: "By signing this document, parties agree that the publisher's version of this article may be included in the author's thesis for publication on Griffith University Research Thesis Repository in accordance with Griffith University's policy." This addition to your agreement will give you the permission you want.

4. If none of the above work for you, adapt and send this permission email to include the post-print version in your thesis for publication on Griffith University Research Thesis Repository.  Normally you will receive an email reply granting permission within a few days.

3. If none of the above work for you, adapt and send this permission email to include the publisher's version in your thesis for publication on Griffith Research Thesis Repository.  Normally you will receive an email reply granting permission within a few days.

5. If after sending the permission email, you don't the permission you require, seek advice from the Information Policy Officer. 4. If after sending the permission email, you don't the permission you require, seek advice from the Information Policy Officer.

Need help?

Advice and support

  • The Information Policy Officer provides copyright advice and training across Griffith University for staff and students.
  • Readings List Service digitises and makes readings available online for students through Learning@Griffith in a copyright compliant way.
  • The Acquisitions team (acquisitions@griffith.edu.au) assists with supplying movies and TV material for teaching in a copyright compliant way.
  • Griffith Enterprise advises on ownership and development of potentially commercial copyright, inventions and other IP created by staff and students.

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